Manage Groups

From eLearning Wiki

Groups are subsets of participants for a given worksite. Groups are not preloaded with official course data, and can therefore be created by the instructor. Groups are useful to organize study groups, project teams, and other non-official subsets of worksite participants.

Accessing Groups

To access groups:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. A list of groups will be displayed on the screen if you have previously created groups.

Creating Groups

Creating groups manually

To create a new group manually:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. Click Create New Group.
  4. In the Group Title field, enter a title for your group (e.g., Project team 1).
  5. You can add a group description.
  6. You can choose whether you want group members to be able to see other group members' names.
  7. Optional: If you've already created other groups, you can filter membership by selecting a group. This feature is useful to check who has already been assigned to other groups.
  8. From the "Available Members" window on the left, select a site participant to add to the group, and then click on the right-facing arrow > to move the participant to the "Assigned Members" window on the right. Repeat this step until you've added all the members you wish to the group. To select more than one member at a time, hold down the Ctrl key (in Windows) or the Command key (in Mac OS X), and select the members you wish to add.
    Alternatively, click >> to move all site participants to the right-hand window, select any participants you do not want in the group, and click < to remove them.
  9. When you're finished, click Create Group.

Importing groups from another site

To import groups from another site:

  1. Navigate to your course site.
  2. Click on the Import Content shortcut in the menu on the left-hand side of the course.
  3. Choose whether you would like to merge your data or replace your data. Merge is recommended, because it's the safest option.
  4. Click the check box next to the Isidore site that contains the groups. Scroll down and click on Continue.
  5. The check box next to "Groups" should already be selected, so you can click on Finish.
  6. The imported groups (without students) should appear under Site Info > Manage Groups.

Creating joinable groups

To create joinable groups:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. Click Create New Joinable Set.
  4. Type in a "Set name (something like "Team" or "Group").
  5. Specify the number of groups.
  6. Specify the maximum number of group participants.
  7. Choose whether you want to allow participants to see the group membership before joining or after joining.
  8. Choose whether to allow participants to leave the groups.
  9. Click on Add Set.
  10. Students will be able to join a group by visiting the Site Info tool.

Creating groups automatically (by role)

Using the Auto Groups option, you can create a new group containing all users within a specific role, or create a number of random groups composed of members of a specific role.

To create a new group containing all users within a specific role:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. Click Auto Groups.
  4. Check the box next to each role for which you would like a group created. Click Continue.
  5. Choose whether you would like to draw participants from specific rosters (if applicable). Click Continue.
  6. Select whether you want to create a random mixture of users in different roles or a group for each selected role. Click on Continue.
  7. Choose whether to allow members to see who else is in their group.
  8. Click Create to create your group(s).

Creating groups using bulk creation

You can import groups from a file in comma-separated variable (.csv) format. If you use Microsoft Excel, you can save a file as a .csv file rather than a standard Excel file. Your file should meet the following requirements:

  • The first column should contain group titles, and the second column should contain usernames.
  • Do not include a row of column headers.
  • If you are editing the file in a text editor (rather than Excel), separate the fields only with commas, with no spaces.
  • If an entry contains a space, surround it with double quotation marks.

To import groups from your .csv file:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. Click Bulk Creation.
  4. You can either type the group and username in the text box or click Browse or Choose File to find the appropriate file on your computer, and then click Open.
  5. Click Continue.
  6. Click Bulk Create Groups.

Editing groups

To revise a group, follow these steps:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. Click on a group title.
  4. You may revise the "Group Title". You may also add or remove group members as described above.
  5. When you're finished, click Update.

Deleting groups

To delete a group, follow these steps:

  1. Navigate to the Site Info tool in your course site.
  2. Click Manage Groups.
  3. Next to the group you wish to remove, check the box under Select All/None.
  4. Click Remove Checked.
  5. To confirm removal, click Delete Groups.



Return to the main Site Info page